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Da 31 Template in PDF

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Structure

The DA 31 form, officially known as the Request and Authority for Leave, serves as a crucial document for military personnel seeking to take leave from duty. This form is designed to capture essential information about the service member, including their name, rank, and Department of Defense identification number. It also requires details about the type of leave being requested, which can range from annual leave to emergency leave, and even includes specific categories like environmental morale leave and terminal leave. Moreover, the form outlines the dates of the requested absence, the total number of days, and whether the leave is chargeable or non-chargeable. It is important for both the requestor and the approving authority to sign the form, ensuring that all necessary approvals are documented. The DA 31 form is governed by the Privacy Act of 1974, emphasizing the importance of confidentiality and proper handling of personal information. Understanding the components and requirements of this form is vital for service members to navigate the leave process effectively.

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Documents used along the form

The DA 31 form, known as the "Request and Authority for Leave," is essential for military personnel seeking leave. However, several other forms and documents often accompany it to ensure a smooth process. Below is a list of these important documents, each serving a unique purpose in the leave request process.

  • DA Form 1: This is the "Morning Report" used to account for personnel present or absent from duty. It helps maintain accurate records of soldiers’ attendance and is essential for tracking leave status.
  • DA Form 2: Known as the "Personnel Qualification Record," this form provides a comprehensive overview of a soldier’s qualifications, assignments, and training history. It may be referenced when evaluating leave requests.
  • DA Form 31-1: This document is the "Leave Control Log." It is used to track and manage leave requests and balances for units, ensuring that all personnel are accounted for during their absence.
  • Non-disclosure Agreement (NDA): This form is pivotal for protecting sensitive information during collaborations. For those in New York, understanding the NDA's significance is vital, and you can learn more about it from New York PDF Docs.
  • DA Form 4187: This is the "Personnel Action" form, which may be required for specific leave types or changes in duty status. It documents any personnel action taken, including leave requests and approvals.
  • DA Form 600-8-10: This form provides detailed guidance on leave policies and procedures. It serves as a reference for soldiers and supervisors when filling out the DA 31 and understanding leave entitlements.
  • SF 50: The "Notification of Personnel Action" form is used to document changes in a soldier’s employment status. It may be needed if the leave affects pay or benefits.
  • DD Form 214: This is the "Certificate of Release or Discharge from Active Duty." While not directly related to leave, it is crucial for understanding a soldier’s service record and any associated leave entitlements upon separation.
  • AF Form 988: This is the "Leave Request/Authorization" form used by Air Force personnel. It serves a similar purpose to the DA 31 but is specific to the Air Force's leave policies.
  • DA Form 700-2: This is the "Unit Leave Request" form, which may be used by units to manage and approve leave requests collectively, ensuring that operational needs are met.

Understanding these forms can streamline the leave process for military personnel. Each document plays a vital role in ensuring that leave requests are processed efficiently and in compliance with regulations. Familiarity with these forms can help avoid delays and ensure that soldiers can take the time off they need.

Dos and Don'ts

When filling out the DA 31 form, attention to detail is crucial. Here are six important dos and don'ts to keep in mind:

  • Do provide accurate personal information, including your full name, DOD ID, and rank.
  • Do clearly indicate the type of leave you are requesting, whether chargeable or non-chargeable.
  • Do ensure that all dates are formatted correctly (YYYYMMDD) to avoid confusion.
  • Do check your accrued leave balance before submitting the form.
  • Don't leave any sections blank. Fill in all required fields to prevent delays in processing.
  • Don't forget to sign the form. Your signature is necessary for approval.

Key takeaways

Filling out and using the DA 31 form is an important process for requesting leave. Here are key takeaways to keep in mind:

  1. Privacy Act Compliance: The form is subject to the Privacy Act of 1974, ensuring that personal information is protected.
  2. Requestor Information: Complete all fields in Part I, including your name, DOD ID, rank, and leave address.
  3. Type of Absence: Clearly indicate whether your leave is chargeable, non-chargeable, or a combination. Select the appropriate leave type from the list provided.
  4. Date Specifics: Fill in the start and end dates of your requested leave accurately, using the format YYYYMMDD.
  5. Accrued Leave: Be aware of your accrued leave balance. This will affect your request for chargeable leave.
  6. Signatures Required: Ensure that the requestor, supervisor, and approving authority sign the form. If the requestor is unavailable, the supervisor may sign on their behalf.
  7. Extension Requests: If you need to extend your leave, follow the specific section for extension approval, including the number of days requested.
  8. Return Authority: When returning, the return authority must sign and date the form to confirm your return from leave.
  9. Remarks Section: Use the remarks section for any additional information or clarification needed regarding your leave request.

Completing the DA 31 form accurately helps ensure a smooth leave process. Always double-check for completeness before submission.

Steps to Using Da 31

Filling out the DA 31 form is a crucial step in the leave request process. After completing the form, it will need to be submitted to the appropriate authorities for approval. Following these steps will help ensure that all necessary information is provided accurately.

  1. Locate the DA 31 form, which can typically be found online or through your unit's administrative office.
  2. Fill in the Control Number at the top of the form.
  3. In Part I - Requestor Information, enter your Name (Last, First, Middle Initial).
  4. Provide your DOD ID number.
  5. Enter your Rank.
  6. Fill in the Date in the format YYYYMMDD.
  7. Complete the Leave Address section with your Street, City, State, ZIP Code, and Phone Number.
  8. In the Organization, Station, POC Email and Phone Number section, provide the relevant details.
  9. Select the Type of Absence by marking the appropriate box (Chargeable, Non-Chargeable, or Combination).
  10. Fill in the From date and To date for the requested leave period.
  11. Indicate the Total Days Requested.
  12. Complete the sections for Accrued Leave, Chargeable Leave Requested, and Non-Chargeable Absence Requested, as applicable.
  13. Sign and date the Signature of Requestor section. A supervisor may sign on your behalf if you are unavailable.
  14. Provide the Supervisor Name, Title, and Rank/Grade in the designated fields.
  15. Mark the recommendation as either Approval or Disapproval and have the supervisor sign and date the form.
  16. In the Approving Authority section, enter the Name, Title, and Rank/Grade of the approving authority.
  17. Indicate the action taken by marking either Approved or Disapproved, and obtain the signature and date from the approving authority.
  18. For the Departure Authority section, fill in the date, time, name, title, and signature of the departure authority.
  19. If applicable, complete the Extension - Approval Authority section with the number of days, date approved, name, title, and signature.
  20. Complete the Return - Authority Signature section with the date, time, name, title, and signature of the return authority.
  21. Fill in any additional remarks in the Remarks section.

Listed Questions and Answers

What is the DA 31 form?

The DA 31 form, officially titled "Request and Authority for Leave," is a document used by military personnel to request leave from duty. This form allows service members to formally communicate their leave intentions and provides the necessary details for approval by their superiors.

Who needs to fill out the DA 31 form?

Any active duty service member, reservist, or National Guard member who wishes to take leave must complete the DA 31 form. It is essential for both chargeable and non-chargeable leave requests.

What information is required on the DA 31 form?

The form requires several key pieces of information, including:

  • Name (Last, First, Middle Initial)
  • DOD ID
  • Rank
  • Leave address
  • Type of absence (e.g., Annual Leave, Emergency Leave)
  • Dates of leave requested
  • Signatures of the requestor, supervisor, and approving authority

What types of leave can be requested using the DA 31 form?

The DA 31 form allows for the request of various types of leave, including:

  • Annual (Ordinary) Leave
  • Emergency Leave
  • Environmental Morale Leave (EML)
  • Permanent Change of Station (PCS) Leave
  • Terminal Leave
  • Rest and Recuperation Leave

How is chargeable and non-chargeable leave defined?

Chargeable leave refers to leave that is deducted from a service member's accrued leave balance. Non-chargeable leave, on the other hand, does not affect the leave balance and may include certain types of leave such as emergency leave or leave granted for medical reasons.

What happens after submitting the DA 31 form?

After submission, the DA 31 form is reviewed by the service member's supervisor and then sent to the approving authority. The approving authority can either approve or disapprove the request. Once a decision is made, the service member will be notified of the outcome.

Can a supervisor sign the DA 31 form on behalf of the requestor?

Yes, a supervisor can sign the DA 31 form for the requestor if the requestor is unavailable to sign. This provision ensures that the leave request process continues smoothly even in the absence of the service member.

Where can I find the DA 31 form?

The DA 31 form can typically be obtained through military administrative offices or downloaded from official military websites. It is important to ensure that you are using the most current version of the form.